Automated Reconciliation Platform
for Payroll & Invoice Matching
Eliminate Manual Payroll & Invoice Reconciliation
Purpose-built for recruitment agencies and service firms who spend hours every week cross-checking payroll reports against invoices. Our platform automates the entire process, saving you time, reducing errors, and improving cash-flow visibility.
The Hidden Cost of Manual Reconciliation
Recruitment agencies and service-based businesses often rely on weekly or monthly reconciliation between payroll exports and client invoices. Most still do this using spreadsheets and manual checks — a process that:
Consumes hours of staff time every week
Is prone to costly errors and missed discrepancies
Delays reporting and payment collection
Creates compliance headaches when audits come around
Our platform was built to replace that frustration with automation.
Reconciliation, Done in Minutes — Not Hours
The Agentrix Reconciliation Platform lets you upload two files — the payroll reconciliation (REC) file and the invoice batch — and automatically maps, compares, and highlights discrepancies. In seconds, it produces a downloadable, clean reconciliation report that your team can trust.
Save up to 90% of the time spent on reconciliation
Eliminate manual copy-pasting and VLOOKUP headaches
Catch under- or over-payments early
Focus on higher-value work instead of spreadsheet admin
Simple, Transparent Workflow
Upload Your Files
Drag-and-drop your weekly REC file and the corresponding invoice file into the secure dashboard.
Automated Mapping & Matching
Our platform applies your predefined logic to match payroll line items to invoices. It flags mismatches and anomalies for review.
Download the Results
Receive a reconciled output file you can export back to your finance team or accounting system — with all discrepancies clearly highlighted.
Key Features Designed for Your Workflow
Upload & Go
No integrations or IT projects — simply upload files each week.
Custom Mapping Logic
Handles your specific formats and reconciliation rules.
Smart Discrepancy Detection
Flags mismatches in pay, dates, or missing line items.
Exportable Output File
Download a clean, reconciled report for your finance team.
Secure Cloud Platform
Built on modern cloud infrastructure with encrypted file handling.
Scalable for Multi-Site Teams
Whether you process one file a week or hundreds, the platform scales.
Proven Results with Real Recruitment Agencies
A leading recruitment firm using our platform for weekly payroll reconciliation reported:
Saved per week
Annual ROI per team
Accuracy and reduced invoice disputes
"That is an amazing system you made. Honestly, mind blown."
We licence the platform on an annual basis — delivering immediate ROI for teams drowning in spreadsheets.
Calculate Your ROI
See the financial impact of moving from manual reconciliation to our platform
Your Inputs
Your Estimated Results
Annual Saving
£15,955
per year
ROI Multiple
3.2×
ROI %
219%
Days Saved/Year
78
Net ROI
£10,955
Based on typical work year of 220 days. Your actual results may vary.
Book a DemoBuilt for Reliability & Simplicity
The platform was developed by Agentrix, leveraging modern cloud technologies and real-world experience working with finance teams in the recruitment sector.
Compatible with standard CSV, XLSX, and PDF-to-CSV exports
Easy to use — no coding or technical training required
Continuously improved based on user feedback
Ready to Save Hours Every Week?
Join forward-thinking recruitment agencies already leveraging automated reconciliation.